Private Investigation - PRIVACY POLICY

CHECKASPOUSE PRIVACY POLICY

INTRODUCTION

The General Data Protection Regulations (GDPR) came into force on 25 May 2018. These regulations require that data is controlled and sharing of data is regulated.  

At CHECKASPOUSE the information we hold is always treated as highly confidential and we NEVER share data with other parties unless instructed to do so by our clients.  

GDPR does provide rights to individuals about whom we may hold data, placing a legal obligation on us to provide such data to those applying for information held about them.   

In view of the requirements imposed by GDPR, and in order protect client confidentiality, we do not retain any investigation data after our findings have been provided to clients following the conclusion of assignments.  We erase all data of all completed assignments with the exception of minimal data required for HMRC / accounting purposes.  If we do not store the data we cannot be required to share it or have it breached.  This ensures our compliance with the law and protects our client confidentiality.

This Privacy Policy explains how Zenith Investigations Ltd trading as CHECKASPOUSE deal with information and data that we gather.

We will process any personal information provided to us or otherwise held by us relating to you in the manner set out in this Privacy Policy. 

Information may be provided to us by way of the CHECKASPOUSE website (the “Website”), telephone calls, emails or any other means.

In the case of clients who accept this Privacy Policy, you agree that you understand and accept the use of your personal information as set out in this policy. If you do not agree with the terms of this Privacy Policy please do not use the Website or otherwise provide us with your personal information.

Who we are

References in this Privacy Policy to “CHECKASPOUSE”, “we”, “us” or “our”, relate to Zenith Investigations Ltd trading as CHECKASPOUSE. Our registered address is Grosvenor House, 3 Chapel Street, Congleton, Cheshire, CW12 4AB. We are a Limited Company incorporated in England & Wales, Registered Company Number 13525728. We carry out private and commercial investigations. We are registered with the ICO (Information Commissioner’s Office) Registration Number ZB140367. We hold full Public Liability and Professional Indemnity insurance cover.

Contacting us

If you have any concerns or would like more information about how we process your Personal Data, you can contact us by email using enquiries@checkaspouse.co.uk.

Protecting Your Personal Data

Your Personal Data is protected by law. The law states that we can only process your Personal Data when there is a genuine reason to do so.

Legitimate Interest

When we have a business or commercial reason to process your Personal Data this is referred to as a legitimate interest. Your Personal Data is still protected and we must not process it in a way that would be unfair to you or your interests.

If we use legitimate interest as a reason to process your Personal Data you have the right to object. However, compelling grounds for processing such information may over-ride your right to object.

How long we keep your Personal Data

Whenever your personal data is held by CHECKASPOUSE we will ensure that it is protected and only used for acceptable purposes.

We will keep your data for the period that you are a customer of CHECKASPOUSE and unless otherwise instructed by you, after we have completed your assignment we will erase any reports and images provided to you along with all information and date gathered relating to you and any subject(s) we are instructed to investigate. We must however retain your name and the subject’s name or company to comply with our accounting legal requirements.

If you are no longer a client of CHECKASPOUSE, we will keep your data for the minimum length of time required to comply with the purposes set out in this policy and relevant legal or regulatory obligations. Your Personal Data may be kept longer if we cannot delete it for technical reasons.

Information Collected

The information and data about you which we may collect, use and process includes the following:

Telephone conversations, completed webforms, emails, letters other digital communications such as SMS and WhatsApp messages, verbal communication face to face and any other communication method of your choosing.

Where it is reasonable for us to do so and not detrimental to your rights and freedoms, we also collect Personal Data from publicly available sources such as internet searches, Companies House, and broadcast media.

Information we have may have been obtained from information you have chosen to share publicly on social media or otherwise on the internet etc.   We have no control over this.

Personal Data we share with others

We will only share data as per the explicit instructions of clients or as required to do so by a requirement of law.

Data Transfer Outside the EEA

We will only transfer your Personal Data outside of the EEA where:

• We have the explicit instruction to do so from clients
• To comply with a legal duty or obligation

If we do transfer your Personal Data outside of the EEA, within Pegasus, we will take measures to ensure it is protected to the same standards as it would be within the EEA by relying on one of the following:

• The country that is receiving your Personal Data has been found by the European Commission to offer the same level of protection as the EEA. More information can be found on the European Commission Justice website.
• We will use contracts that require the recipient to protect your Personal Data to the same standards as it would be within the EEA
• Where the transfer is to the USA and the recipient is registered with Privacy Shield. Privacy Shield is a framework that ensures Personal Data is protected to a level approved by the EU. Read more about Privacy Shield on the European Commission Justice website.

In some instances we may be compelled by law to disclose your Personal Data to a third party and may have limited control over how it is protected by that party.

Your rights over your Personal Data

We will assist you if you choose to exercise any of your rights over your Personal Data, including:

• Withdrawing your previously granted consent; however, this will not invalidate any previously consented processing
• Lodging a complaint with any relevant Data Protection Authority
• Access to your Personal Data that we hold or process
• Correction of any Personal Data that is incorrect or out of date
• Erasure of any Personal Data that we process
• Restrict processing of your Personal Data in certain circumstances
• Asking us to provide you or another company you nominate with certain aspects of your Personal Data, often referred to as ‘the right to portability’
• The ability to object to any processing data where we are doing it for our legitimate interests
• The ability to contest a decision made entirely by automated processing, to express your point of view and to request that a human review the decision

For more information on these rights you can contact enquiries@checkaspouse.co.uk.

Changes to our Privacy Statement

We may update this policy from time to time.